There’s never really a typical day. There’s no telling what kind of tasks I might be expected to manage on a given day. Over all, I am responsible for making sure my executive is working at their most optimal level and has everything they need to be fully efficient.
Executive Secretaries and Executive Administrative Assistants
Salary Median (2020)
Projected Job Growth (2019-2029)
Roadtrip Nation Leaders in This Career
What Executive Secretaries and Executive Administrative Assistants Do
Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
Other Job Titles Executive Secretaries and Executive Administrative Assistants May Have
Administrative Assistant, Administrative Secretary, Executive Assistant, Executive Secretary
How Leaders Describe a Typical Day at Work
A great day starts with just a few follow up emails to act on in the morning - most emails sent to the Executive will require an action to be taken! It then depends on the day...if you have a meeting, you have to anticipate everything you will need. If you have interviews, you have to make sure everything is ready for them. If you receive a customer complaint, you have to handle it with grace and composure - it's tough!
Tasks & Responsibilities May Include
- Manage and maintain executives' schedules.
- Make travel arrangements for executives.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
- Answer phone calls and direct calls to appropriate parties or take messages.
This page includes information from theO*NET 26.1 Databaseby the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA). Used under theCC BY 4.0license. O*NET® is a trademark of USDOL/ETA.