Executive Secretaries and Executive Administrative Assistants

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.

Conventional

Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Enterprising

Social occupations frequently involve working with, communicating with, and teaching people. These occupations often involve helping or providing service to others.

Social

Investigative occupations frequently involve working with ideas, and require an extensive amount of thinking. These occupations can involve searching for facts and figuring out problems mentally.

Investigative

Realistic occupations frequently involve work activities that include practical, hands-on problems and solutions. They often deal with plants, animals, and real-world materials like wood, tools, and machinery. Many of the occupations require working outside, and do not involve a lot of paperwork or working closely with others.

Realistic

Artistic occupations frequently involve working with forms, designs and patterns. They often require self-expression and the work can be done without following a clear set of rules.

Artistic

Job Zone Three: Medium Preparation Needed

Manage and maintain executives' schedules.

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Answer phone calls and direct calls to appropriate parties or take messages.

Prepare responses to correspondence containing routine inquiries.

Open, sort, and distribute incoming correspondence, including faxes and email.

Greet visitors and determine whether they should be given access to specific individuals.

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

Microsoft Dynamics

Oracle PeopleSoft

PRONTO Xi

SAP software

Facebook

Google Sites

LinkedIn

Social media sites

Adobe Systems Adobe Illustrator

Adobe Systems Adobe Photoshop

Graphics software

JamBoard

Cisco Webex

Google Meet

LogMeIn GoToMeeting

Zoom

Evernote

Google Docs

Microsoft OneNote

Microsoft Word

Airtable

Database software

Microsoft Access

ProQuest RefWorks

Dropbox

Google Drive

Microsoft SharePoint

Slack

Intuit QuickBooks

Sage 50 Accounting

Sage Peachtree Premium Accounting for Manufacturing

LogMeIn GoToWebinar

Microsoft Office SharePoint Server MOSS

Slido interaction software

Corel WordPerfect Office Suite

Google Workspace software

Microsoft Office software

Photocopying equipment

Data input scanners

Electric typewriters

Laptop computers

Personal digital assistants PDA

Liquid crystal display LCD video projectors

Dictation equipment

Handheld computers

Multi-line telephone systems

Executive Secretaries & Executive Administrative Assistants

The opportunity to work closely with an Air Force four star general, and get direct insight into the major impact the general's decisions have on the United States Air Force as a whole.

Tonyia Johnson

Enlisted Exec to COMUSAFE-AFAFRICA

Education

Career

Career Roadmap

My work combines:

My work combines:

Armed Services

Education

Teaching / Mentoring

Day to Day

Advice for Getting Started

Recommended Education

Tonyia Johnson

Enlisted Exec to COMUSAFE-AFAFRICA

Education

Career

Career Roadmap

My work combines:

My work combines:

Armed Services

Education

Teaching / Mentoring

Day to Day

Advice for Getting Started

Recommended Education

My career is related to what I studied. I'd recommend the path I took:

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